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It's time to think beyond the current crisis and think long term - remote working is here to stay.
Our handy guide covers what you need to consider for productive and efficient remote working.
- People: assessing user needs and capabilities as well as maintaining your culture
- Processes: Optimising existing processes to minimise disruption and maximise productivity
- Technology: Hardware, access, training and support. Choosing the best software for meetings, co-authoring, task management and collaboration.
- Office 365: How and when to use Teams, SharePoint, Planner and OneDrive.
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HOW TO LEVERAGE MICROSOFT 365 FOR REMOTE WORKING
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WORKING FROM HOME WITH MICROSOFT 365
An effective remote working plan considers three main areas: People, Process and Technology.
Think through the types of staff who will be impacted and how to reach front line workers as well as those at desks. How much knowledge and experience do they have with technology such as Microsoft Teams and Microsoft Planner? What is the most effective way to encompass remote work within your culture?
Every organisation has processes that are required to function effectively, such as meetings, project management, both internal and client-based, collaboration and co-authoring. Being able to complete these remotely is the first step. Consider how tech support will be administered and look at any internal forms and requests that can now potentially be replaced with SharePoint flows.
If the technology does not perform, remote work will flounder.
Make sure everyone has access to the technology they need – both hardware like screens & headsets and software like Microsoft 365 and any internal systems such as WorkDay.
Most employees will probably need some kind of training to effectively use their remote work technology. Maybe they know how to attend a Microsoft Teams meeting but do they know how to host one? Or send invitations in Outlook?
Get everyone to download the app versions of their Microsoft 365 tools (Teams, Power BI etc) so they are not trying to do everything online. It’s best to minimise the apps people use. Microsoft Teams can be your go-to interface for chat, document sharing, video calls and task management.
Key Microsoft 365 Apps for Remote Working
1. Microsoft Teams
Teams will likely form the cornerstone of your remote working strategy now and in the future with its comprehensive functionality supporting most daily work activities. Microsoft are really focusing on Teams by regularly refining and enhancing its features so you can be sure of further updates to make remote working easier. Available through Microsoft 365 plans and a freemium model, Microsoft Teams represents excellent value for organisations looking to change the way they communicate and work.
2. Microsoft SharePoint
Your SharePoint hub will be an invaluable tool for connecting people and sharing resources.
SharePoint is used to create websites for teams to use as a secure place to store, organise, share and access information. It is also the base structure for many corporate intranets, with the new version “SharePoint Modern” delivering more flexible and attractive content publishing options.
3. Microsoft Planner
Planner serves as a hub where team members can get organised: create a task, allocate it to a person and add a due date, then track progress visually. Use the Planner app on your phone or add it as a tab within Teams for channel-specific tasks. View your own tasks, comment and add updates and receive reminders for due dates. Finish a task and tick it off – so satisfying.
4. Microsoft OneDrive
OneDrive allows users to securely store, sync and share files, then access them online. It supports remote work by ensuring that everyone is looking at the same version of a document regardless of their device or location. OneDrive makes it easy to collaborate in real time, regardless of whether your document was created in the office, at home or in the car.