Onboarding Solution

There are many issues when it comes to onboarding and offboarding staff. Usually several manual processes are involved.

Manually managing onboarding and offboarding means several issues can happen:

  • It is a slow process, one step has to happen before the next can occur
  • It is a tedious process, where a single digit or keystroke error can cause dramatic problems
  • A missing signoff (manager on holiday) can cause significant delays
  • The new starter is waiting on access before beginning the role properly
  • The IT Ticketing system is overloaded with long queues
  • People get frustrated – Hiring managers, new starters, and IT staff
  • Incorrect permissions can get assigned, with disastrous consequences, or inconvenient at a minimum
  • The cost to the business can be enormous

 

To solve this, WebVine have created an Automated Onboarding Solution. With just 3 forms – Onboarding, modify user and User termination, we streamline your hiring process.

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1

Simple Form Entering

Hiring manager fills in a single form when hiring a new starter.

  • The form is partially prepopulated so doesn’t need to be entirely entered.
  • The relevant people who need to signoff are automatically notified via email.

2

Automated Approval Process

An approval flow is automatically generated so that the department manager, HR manager and IT manager approve the new user to be added
3

Automates Creation of Accounts

  • Provisions the Active Directory account for the user
  • Provisions the Office 365 account for the user
  • Assigns Office 365 licenses
  • Creates the Exchange Online mailbox for the user
  • Applies appropriate licensing in Office 365
  • Creates the Skype for Business or Lync account

4

Need Other Accounts Created?

WebVine can additionally integrate with other Line of Business applications, so your HR system for example could be updated automatically also.
5

When People Leave

For offboarding, additional steps are taken

  • Auto-disable Active Directory account
  • Set account expiration date
  • Reassign users’ direct reports
  • Move to retired users OU and add to retired user groups
  • Email IT service desk for manual tasks
  • Checklist for hardware returns to HR & IT
  • Remove account from all groups

6

Securing Your Business

And finally

  • Set email forwarding if chosen
  • Set out of office message if chosen
  • Export mailbox to pst file (on-premise)
  • Hide user from GAL (Global address list)
  • Remove Office 365 license
  • Set extensionAttribute9 to “nosync” after 90 days
  • Email parties when compete

We also provide

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  • Document Management

  • Intranets & Extranets

  • Cloud Strategy

  • Search Strategy 

     
  • CRM Consulting 
  • Branding and Graphic Design   
  • Responsive Design 
  • Process Automation