Knox Grammar is a prestigious boys school in Wahroonga, New South Wales, an upper North Shore suburb of Sydney, Australia.
Knox Grammar engaged WebVine to develop applications for their SharePoint portal. One of these was a timesheet application. Previously teachers had submitted their timesheets for sports activities in paper. The forms were signed by the teachers’ managers and then submitted to payroll.
In addition to the slow manual paper-based process, sometimes the forms were not correctly filled in and had to be returned.
WebVine created a timesheet application in SharePoint 2010 leveraging SharePoint workflows. A teacher now submits their timesheet online, it is sent to their manager, and once approved, is collated and exported to payroll as a single file.
Each month, the Payroll team are able to import this file into the payroll system quickly and easily.
From a paper based, time consuming, error prone process, Knox Grammar staff now enjoy an online experience where it has eliminated errors and streamlined the approval process.
Payroll staff no longer have to troll through paper trying to understand scrawled notes and check with management if its approved. It’s all nicely automated, just the way it should be.